Exhibitor Service Kit
THIS PAGE CONTAINS IMPORTANT INFORMATION FOR EXHIBITORS.
PLEASE BE SURE TO SCROLL DOWN THE ENTIRE PAGE FOR COMPLETE DETAILS.
On this page you will find the following:
General Show Information for all Exhibitors
Information about TheGrill @ Locations Show
Information on Freeman Decorating, where you can rent furniture and display
Information about your 2013 Lead Retrieval options
Deadlines for 2013 Locations Show Exhibitors
IMPORTANT INFORMATION FOR EXHIBITORS
Access General Show Information
Booth Display Rules and Regulations with diagrams and dimensions
Thursday, June 27th, 2013
- Exhibitor Move-In: 7am to 12noon
- Locations Show OPEN: 1pm to 5pm
- Registration Open: 7am to 5pm
- Exhibitor Party: Details TBA
- ** Exhibitors will be required to complete registration process PRIOR to beginning set-up
- ** Exhibitors must wear their badge during the entire set-up process
- ** All booths must be COMPLETELY set-up by 12noon
Friday, June 28th, 2013
- Locations Show OPEN: 9am to 5pm
- Registration Open: 9am to 5pm
- SPECIAL EVENT -- TheGrill@LocationsShow: 9am to 4pm
Saturday, June 29th, 2013
- AFCI Membership Meeting: Presentation Theater: 9:30am to 10:30am
- Locations Show OPEN: 11am to 3pm
- Registration Open: 11am to 3pm
- ** Exhibitors may not tear down any part of their booth(s) prior to the official show closing time of 3pm
- ** All exhibitor materials must be removed from the show floor by 7pm on Saturday, June 28th
TheWrap.com will bring its exceptional premium conference, TheGrill, to the 2013 Locations Show, with production and finance industry decision makers from the film, television, and commercial world under one roof to discuss trends in the always competitive world of global film production. Join Sharon Waxman, Editor-in-Chief of TheWrap.com, for a thought-provoking day with industry leaders.
The AFCI will host TheGrill in the Presentation Theatre on the show floor on Friday, June 28th from 9am to 4pm.
Exhibitors must register to attend!!
Should you have any questions on Registration, please call +1-877-418-2659.
|Early Bird Pricing||April 1st - May 22nd||$149**||$199|
|Standard Pricing||May 23rd - June 27th||$249**||$299|
|** must be registered as an exhibitor badge-holder to receive this pricing|
Once the AFCI has received your deposit payment for your booth purchase, you may access your exhibitor profile:
Once you have logged in to your Exhibitor Dashboard, please Register Booth Staff. Be sure to add the names of the individuals who will be staffing your booth. Adding these names ahead of the show will make registration at the show site go much faster for you!
NOTE: Remember that each 10' x 10' booth is allowed up to SIX badges personnel. This limit has been set by the Los Angeles fire marshal and cannot be changed.
In order to allow Locations Show attendees to search for just theright Film Commission or organization for their current projects, they are given access to the database of exhibitors. So that the attendees can find you, please Select Your Product Categories from the checklist. In addition, please Set Your Availability for Appointments. This will allow attendees to set appointments with you during the Show.
Freeman Decorating is the AFCI's preferred vendor for rental booth furniture, booth displays, booth labor, graphics and signage creation and hanging.
To place your order with Freeman, you can access Freeman Online(R) (you will be required to log-in or create an account) or you can download the Freeman Order Form. In order to take advantage of advance order discount rates, please place your order by June 5th.
ExpoBadge will be providing Lead Retrieval hardware and software for Exhibitors. They will also be providing on-site technical support during the Locations Show. Download the ExpoBadge Order Form here.
|May 15th||Final Payment for Booth Due to the AFCIfirstname.lastname@example.org or email@example.com|
|Checks, wire transfers or credit card payments must be to the AFCI by May 15th or your booth may be returned to available inventory. No exceptions!!|
|May 15th||Certificate of Insurance Due to the AFCI||Rainprotection.net|
|Insurance Certicate is due to the AFCI. Please forward your Certificate of Insurance to firstname.lastname@example.org. Please see General Insurance Requirements to make sure your coverage is appropriate and adaquate. Should you need to purchase insurance for the duration of the show go to Rainprotection.net to purchase a short term policy. If you hire a Contractor to provide services within your booth during the show, you will need to forward their Certificate of Insurance, complying with our General Insurance Requirements to the AFCI as well.|
|May 15th||Exhibitor Appointed Contractor (EAC) Requests Due to the AFCI||EAC Request Form|
|ALL outside contractors, such as I & D companies, design houses, production companies, technicians, models, and entertainers, are considered exhibitor-appointed contractors. An exhibitor-appointed contractor is any company other than the designated official contractors name by AFCI Locations Show 2013 that provides a service, (i.e. display, installation / tear down, models, entertainers, florists, photographers, audio visual, and / or their subcontractors), that requires access to your exhibit any time during the installation, show dates, or dismantling of the AFCI Locations Show 2013. Event Management will deny access to the floor to any company or person in this category not complying with the exhibitor-appointed contractor requirements. We will grant NO EXCEPTIONS.|
|May 22nd||Sheraton Downtown AFCI Block Expires||Sheraton Downtown Reservations|
|The Sheraton Downtown is offering AFCI members and exhibitors a group rate of $169 / night during the week of the Locations Show. The last day the Sheraton will take reservations at this special rate is May 22nd.|
|May 24th||Advanced Freight Receiving by Freeman Warehouse Begins||Freeman Online(R) or Freeman Order Form|
|Freeman Decorating will begin accepting shipments for our exhibitors May 24th. Materials arriving at the Freeman warehouse prior to this date may be refused.|
|May 30th||ExpoBadge Lead Retrieval Orders Due||ExpoBadge Order Form|
|June 5th||Freeman Orders Due to Receive Advance Order Discount Rates||Freeman Online(R) or Freeman Order Form|
|June 5th||Los Angeles Convention Center Service Orders Due|
|The following services can be ordered ONLY through the Los Angeles Convention Center - outside vendors for electric, telecommunications and food and beverage are NOT allowed.|
|Electrical Service Order Form|
|Electrical Service Labor Request|
|** NOTE: each booth comes equiped with one 500 watt electrical outlet which is sufficient for plugging in a laptop, cell phone chargers, and one television or monitor. You might consider bringing a powerstrip for multiple items. Should you feel you need more power, you may order it through the LACC with the above forms.|
|Telecommunications Service Order|
|Food & Beverage Catering|
|** NOTE: exhibitors may not offer sample-size foods or beverages at any time. Alcohol samples are also not allowed. Additionally, exhibitors are not allowed to use outside food vendors or offer food during installation or dismantle hours. All Show exhibitors and attendees will be provided with the option to purchase food and beverages at food outlets conveniently located on the show floor. Should you wish to order food directly to your booth, you may use the above order form.|
|LACC Payment Authorization Form|
|June 15th||SmartSource Audio / Visual and Computer Rental Orders Due||SmartSource Rental Order Form|
|Plasma TVs, DVD players and computer rentals are available at greatly reduced rates through SmartSource / CRE Computer Rentals.|
|June 15th||SmartCity WiFi / Internet Service Orders Due||Smart City Order Form|
|For the first time, 2013 exhibitors of Locations Show will receive WiFi access as part of their booth rental. Please note that the service provided with your booth will not be lightning fast: you may have issues if you try to stream video or transfer a lot of data. Routers are not allowed on this service. Rental of hardwire service is available through SmartCity.|
|June 15th||Short Term Plant Rental Orders Due||Short Term Plant Rental Order Form|
|Dress up your booth with plants and flowers! Short Term Plant Rental is the official provider of plant rentals for the show. They also offer live floral arrangement services.|
|June 19th||Advanced Freight Receiving by Freeman Warehouse Ends||Freeman Online(R) or Freeman Order Form|
|Materials arrving at Freeman after June 19th may be charged an additional fee.|